Identity documents - Aadhaar, PAN, passport, driving licence or voter ID — usually at least two. - A recent passport-size photograph. - PAN is commonly requested for finance and fintech roles.
Address proof - Aadhaar, passport, utility bill or rental agreement for your current address. - Permanent address proof if it differs from your current address.
Education documents - Marksheets and certificates for every qualification you have claimed: Class 10, Class 12, graduation and post-graduation. - Professional certificates or diplomas, if listed on your résumé. - Degree and enrolment numbers, which help the university locate your record quickly.
Employment documents - Offer letters and appointment letters for each employer. - Relieving letters or experience letters. - Your last three payslips from the current or most recent employer. - Form 16 for recent years. - Your EPF passbook or UAN, which lets verifiers cross-check employer names and months worked.
Other items - A signed consent and authorisation form. - Professional licence or membership details for regulated roles. - Contact details of HR or a reporting manager at each past employer.
If you are missing a document - Lost degree certificate: request a duplicate or a verification letter from the university. - No relieving letter: ask the former employer’s HR for an experience letter; EPF records, payslips and Form 16 can corroborate your dates. - Employer has shut down: use EPF records, Form 16, bank statements showing salary credits, and a colleague reference. - Name change: keep the marriage certificate or gazette notification handy so mismatches are explained. - Career gap: write a short factual explanation and attach supporting documents, such as course certificates.
Mismatches are the most common cause of delay. If your name or date of birth differs between documents, say so up front and attach proof.
Tips to avoid delays 1. Scan documents in good light, as clear PDFs. 2. Name files clearly, for example “BTech-marksheet-sem8”. 3. Check that dates on your résumé match your letters and passbook. 4. Respond to the verifier’s requests the same day.
Keep your documents ready once Instead of re-uploading the same documents for every employer, MyHireScore lets you complete verification once and share a verified status by link. See how MyHireScore works.
Frequently asked questions
Do I need original documents for background verification?
Most verifications work from clear scans or photographs, though some employers or providers ask to see originals at joining.
Is Aadhaar mandatory for background verification?
Not necessarily. Candidates can usually offer another government ID such as a passport, PAN, driving licence or voter ID. Use of Aadhaar by private entities is regulated, so providers typically rely on consent-based methods.
How long will my documents be kept?
They should be retained only for the stated purpose and a limited period under the provider’s retention policy. You are entitled to ask how long that is.